President Chuck Stemm called the meeting to order at 8 PM local time.
Meeting attendees: Mitch Stemm, Region Vice President; Deb Sobieralski, Adult Female Player Representative; Joan Stemm, Registrar; David Berghoff, Adult Male Player Representative; Bob Michael, Director At Large; Dan Mullins, Tournament Director; Chuck Stemm, President; Rod Rodriguez, Scorekeeping Chair; C.A. Nye, Eligibility Committee Chairman.
Dave Berghoff was introduced as a new member of the board, he will serve as the Adult Male Player Representative replacing Dale Wedel who had recently resigned.
From the agenda, (Commissioner Stemm presented the following issues unless otherwise noted):
The issue of possibly staggering the terms of office for board members was tabled with no further discussion.
The slate of candidates for Board election was presented with one person running for each of the six positions up for election. The slate was unanimously passed as presented after a Charlie Nye motion and Rod Rodriguez second.
A motion to accept the minutes from the August 2009 board meeting was made by Charlie Nye and seconded by Bob Michael. The motion to accept the minutes as written passed unanimously.
The Treasurer’s report was presented with the following notations:
1) The report for this period actually shows a profit where a loss was likely due to the current economic conditions and the loss of clubs to other organizations. The impact could show up more dramatically in the next report in at the August meetings.
2) A plan is formulated to protect the Region’s finances in today’s economy. The deposits are being spread out amongst several banks in consideration of the $ 250 K FDIC protection available. The Region is working on the 2010 / 2011 projected budget.
This report was unanimously accepted after a Bob Michael motion and a Dan Mullins second.
The membership report was presented showing a membership reduction to 4787 members as of 3/5/10. The membership level was 7371 at the end of last season.
Dan Mullins presented the Tournament Director’s report noting the following:
1) There were no adult events held in this season after 13 were held in 2009 season.
2) Junior events held were also down this season as shown in a handout.
Jon Harmon suggested the Region run more Region sponsored events to standardize formats and possibly raise money for the Region.
The upcoming Hoosier State Championship and Bid Championship tournaments were discussed.
It was noted that next season the USAV online format must be used to enter tournaments.
The Referee Chair’s report was presented by Dan Mullins in Terry Sweasy’s absence. It was noted that there were eight clinics conducted this season.
Rod Rodriguez presented the Scorer Chair’s report and clarified some terminology and issues in the scorekeeping area.
Jon Harmon presented the Junior Boy’s Chair report noting a small growth in membership and the trend of separate high school teams combining to make up a team to play in the Region. He also noted that several teams took advantage of a scholastic grant program that is available.
New Business:
It was noted that Hoosier Region will not increase the membership fees for the upcoming season despite increases in expenses and fees to the Region.
The official name of the USA Volleyball premier Junior Championship is now the Girls / Boys Junior National Championship. This is the event known for years as the Junior Olympics.
The NCAA / Hoosier Region get together held in Indianapolis during the NCAA Women’s Final Four Volleyball weekend was discussed, with the possibility of increased future support for the event. A similar event for the Men’s Volleyball Final Four in May was also discussed.
The Fall meetings dates were announced with the site to be announced soon:
Friday, July 30, 2010 for the handbook / website meeting.
Saturday, July 31, 2010 for the scheduling and Board meeting.
Sunday, August 1, 2010 for the Junior meeting.
The criteria and actual position name will be amended for the Adult Player Representative positions on the board. This is necessary due to many prospective board members no longer playing but remaining active in other areas in the Region. The official position name will be set by Commissioner Stemm, the motion to change the position name and allow this action was passed unanimously after a Bob Michael motion and a Rod Rodriguez second.
A motion to adjourn was made by Dan Mullins and seconded by Rod Rodriguez. The meeting was adjourned at 10:15 PM.
Respectfully submitted,
Mitchell Stemm, Hoosier Region Vice President